HRMS

A Comprehensive Head Office and Subsidiaries Account Management

You do not need to have a fragmented data managed in different locations. With ZetivaHR, you can manage your entire organization from a single platform. Manage your corporate account and all other business units right in one place. You can switch between business units or have a consolidated view of the entire organization.

Our software has the power to help you as a multinational or a business consultant or a conglomerate to manage all companies from one place. You do not have to create different accounts for different business units.

Some of the features

Multi-Business HRMS

Is your business a holding company or a conglomerate or multinational corporation? We are pleased to inform you that with a single subscription, you can manage all your business subsidiaries right from one account. This saves you a great deal and also prevents you from maintain ing a fragmented system of managing your employees.

Localization Preferences

Choose how you want your time zone, currencies, date configured. You we understand the uniqueness in every company and have given you the ability to change your settings just as your company wants.

Theme Customization

ZetivaHR provides you the customization settings to choose the colour that matches your company brand. You can choose to customize the sidebar, header and footer colours just to reflect your corporate brand. Add your company logo and brand your login page with a designed banner or a video.

Create as many Administrators as you want

The admin acts as an authority of your account. Many software allows you to have just one admin but with ZetivaHR, you can create as many admins as you want. You may choose to have an admin for each business unit or account.

Corporate Structure & Information

Corporate structure refers to the way a business is organized to enable it to achieve its goals. etivaHR helps you in designing your company structure. Structure can be defined by building business units creating departments and teams. You can define your job titles to show their level of seniority and hierarchy in the organization.

Popular features

Employee Directory

Access all important employee information from one centralized directory. Never miss any employee data and filter from a list of parameters to obtain accurate information on request.

MailBox & NewsHub

You can send announcements to one or all employees at the same time. Integrate the mailbox with your company email client and receive emails directly to your mailbox on the platform. You can also send mails directly from the mailbox.

Organization chart

The Org Chart empowers employees to see at a glance where the seat within the hierarchy. Know who holds which position and the job titles plus the reporting lines. Three (3) different Org Charts can be built – Functional Charts, Product Chart and Geographic Chart.

Business Units

If your company has different line of businesses or subsidiaries, you can manage all the business units from one single HRMS. Create multiple subsidiaries and attach a business head to each one. Maintain independent employees for each business unit and run payroll separately.

Departments

This is the most important part of your company structure. Create as many departments as you want. You also have the option to create sub departments within a department and assign employees and department head for each department.

Cross-functional Teams

For teams working across functions, create a team of employees from different departments for project assignment. Create as many teams as you want and assign a team leader to each team if you so desire.

Designations / Job titles

Select from an abundant list of designations to create your company designations. You can also choose to create your own designation if they are not available in the ready-made list.

Grades

Create different grades and assign them to employees. Grades define the level of hierarchy with an organization. Connect the grading structure to payroll and define the salary for each grade.

Grade Bands

The grade band define the particular salary scale that is assigned to an employee. Create grade bands for each grade and assign them to employees.

Employee Lifecycle Management

Every employee passes through phases in every employment relationship two very important phases are the entry and exit phases.

Self-onboarding via invitation link

Whenever you have a new employee joining your company, all you need do is to invite him/her through the invite new employee link. The self onboarding link directs the new employee to the self service portal where he/she creates his profile easily and stress free.

New Hire Packet

Create a new hire packet and send to the new employees even before joining your company. The new hire packet displays a positive company culture before an employee resumes. With the new hire packet, employees get introduced to his team members and the entire organization, view welcome messages from senior management team such as the CEO and even create first tasks for the new hire.

Multiple & user friendly login options

Allow your employees to decide the login methods they prefer. Our system has the option to use different login methods for employees to access their accounts. Some employees would prefer email login while others would go with ID or phone numbers.

Popular features

Probation confirmation process

If required, you can create different probation confirmation approval workflows for different types of employees based on their role or department. An employee can get confirmed automatically once their confirmation pass through your required approval workflow. Employee management, like nowhere else.

Exit workflows / Approvals

Create exit workflows for different categories of employees and set the criteria for each employee to apply for exit and their notice periods. Decide if exit dates can be reviewed or if notice periods can be reduced. Not everyone will have the same notice periods in your organization. Set each employee’s notice period as per your policy and configure if employees can resign through self service. You can also configure if managers can initiate resignation on behalf of their staff.

Customizable Exit Reasons

Track the reasons why employees exit your company for better decision making and insight in creating your retention strategies and policies. When you have a knowledge of the reasons why employees exit your company, you are better positioned to design policies at correcting them.

Add employees in bulk

Adding a large number of employees at a time? You do not need to worry as our bulk upload feature allows you to create multiple employees at a time. All you need do is to get all employees in your master spreadsheet and upload the records. All employees will be created at once.

Probation rules

Now you have a software that enables you to create different probation rules and assign employees to each rule. You can assign employees based on different categories of employees such as probation for full time employees, contract staff, by grade etc. each employee probation can be confirmed by their managers.

Comprehensive Employee Record Management

Managing employees effectively requires a comprehensive data management. Our robust HRIS helps you manage all employees records in one place. Employees can edit and update their records at any time ranging from home address to bank details, educational qualifications, medical history, awards, payroll and many more.

Assurance workflow

In this workflow, there is no approvals required from anyone. All requests are approved automatically. Admin and or manager can revoke any approval.

Any Hand in Workflow

For this workflow, there are more than one approval. However, only one approval is required for any request.

Everyone in workflow

For this workflow, there are more than one approval and all approvals must approve a request.

Seniority based workflow

Request moves by hierarchy, one approval after another

Who next decision-makers

In case a manager or department head is missing

Auto approvals

In case of delay in action by managers

Workflow Approval

This is one major part of the HR processes. The bigger the size of an organization the more the requests from the employees. Our robust approval workflow allows organizations to customize their approval processes in a seamless manner. Configure workflows and approval based on the needs at the moment and have the flexibility to edit and update as the business requirements change.